NWA-PCUG Newsletter Article, May 2011
This and That or Things That May Interest You
By Lynn Page, Editor,
Crystal River Users Group, Florida
December 2010 & January 2011 issues, CRUG newsletter

http://www.crug.com
newsletter (at) crug.com (click to email author)

Windows Explorer
Check Boxes
I use the Control key to make multiple selections in Windows Explorer but you can also use check boxes. With Windows 7 in Windows Explorer, click Organize and select Folder and search options in the drop down menu. Select the View tab and in the Advanced Settings window scroll down, check the box for Use check boxes to select items and click OK. Then when hovering the mouse over a file in Windows Explorer, a check box appears next to it. Click the check box to select the file. The checked box remains next to the file. Clicking it again removes the check and the box disappears when the mouse is moved away.

Windows 7
Run Multiple Copies of Applications from the Taskbar If a program is already running, to launch another copy of the application from the taskbar, hold down the Shift key and click the icon.

Outlook 2007
Find Related Messages or Messages from Same Sender To find related messages, right-click the message, on the drop down menu select Find All and then select Related Messages. The Advanced Find dialog box appears with a list of related messages. To find all messages from the same sender, right-click the message, on the drop down menu select Find All and then click Messages from Sender. The Advanced Find dialog box appears with a list of related messages.

Outlook 2007: Color Code Outlook Items
Color categories can be assigned to items like messages, contacts, appointments and tasks. So color code messages, tasks, and calendar items relating to the same project with the same color. For an existing item like a message in the Inbox, right-click it, point to Categorize, and click a color category.

Outlook 2007: Reading Pane
The Reading Pane lets you read the content of a message, preview and open attachments, follow a hyperlink, use voting buttons, view the follow-up information in the InfoBar, and respond to meeting requests.

Outlook 2007: Preview Messages without Opening
View messages safely in the Reading Pane. Potentially malicious scripts or attachments are not activated or opened automatically in the Reading Pane.

Outlook 2007: View Email Properties
When viewing a message in the Reading Pane, view email properties about a name in the From, To, or Cc field by double-clicking it .

Outlook 2007: Turn on or Off
Turn the Reading Pane on or off in the View drop down menu. To turn the Reading Pane on in the View menu, point to Reading Pane, and then click Right or Bottom to specify where it will appear. To turn the Reading Pane off in the View drop down menu, point to Reading Pane and select Off. On the View menu, point to Reading Pane, and then click Right or Bottom.

Outlook 2007: Preview an Attachment in the Reading Pane With the Reading Pane you can quickly see what the attachment contains without opening it. But you need the appropriate 2007 Office application installed on your computer. To Preview an attachment, in the message list, select the message that has the attachment. in the Reading Pane, select the attachment and click the Preview file button. To return to the message body, click the Message button.

Outlook 2007Outlook 2007: AutoPreview
Another way to quickly scan through email is using AutoPreview. I personally use AutoPreview only and do not have the Reading Pane turned On. It displays the first three lines of each message in the message list, along with the sender's name and the subject line. In the View drop down menu, point to Current View, and then click Customize Current View. Click Other Settings, and then click Preview unread items. AutoPreview and the Reading Pane can be applied to any mail folders, like Sent Items and Drafts, but must be set for each folder.

Outlook 2007Outlook 2007: Windows Live Mail

Outlook 2007Outlook 2007Options Access Mail, Email Account, Newsgroup, Feeds and Safety options through the drop down menus.

Outlook 2007: Outlook 2007Write Messages Offline
Windows Live Mail saves messages on your hard drive, rather than on the web. So when travelling or using an unsecured WI-FI write messages and read those already downloaded while offline. Then connect to the Internet to download new email and send messages you have ready and waiting in the Outbox.

Outlook 2007: Add Recipients to Windows Live Mail Contacts
To add other recipients of an email, right-click on the recipient, select Add to Contacts and confirm the details. This works for recipients in the To and CC lists. Right clicking a recipient already in the Contacts list offers an Edit Contact option.

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